Policy and Procedures

Organizational Policies

The section brings together the policies and procedures that provide the Clubs, Board members and Regional Directors with the necessary guidance to carry out their activities and responsibilities at CFUW.

The administration manual provides and overview of all the essential policies and procedures within CFUW. It is divided into the following sections:


This section outlines background for CFUW: organizational structure, mission, mandate, and strategic plan.

Volume One: CFUW Policies

This section outlines the organizational policies of CFUW as adopted by the CFUW Board of Directors and ratified by the CFUW eligible Voters.

Volume Two: Administrative Policy and Procedures Book

This section covers CFUW internal governance which is established either when there is:

  • Adoption of motions and recommendations from reports prepared for the Board of Directors.
  • Adoption of motions and recommendations adopted by the CFUW eligible voters.

It is composed of four parts:


For comparison purposes, the various editions showing amendments are included here:

This chart shows the structure of CFUW and how it relates to the Clubs, Councils, GWI/IFUW

Download a copy of the Organizational Chart here

CFUW is committed to safeguarding the personal information entrusted to us by our club members, employees, Fellowships applicants and the public where applicable. We will respect and protect the privacy of personal information by complying with the privacy principles required by the federal Privacy Act 1) and the related regulations.

CFUW regional, provincial councils and clubs are governed by privacy legislation in each jurisdiction. Where there is no specific legislation, each will be governed by the federal Privacy Act and related regulations.

This policy applies to CFUW and to any person providing services on our behalf.

The CFUW does not sell, exchange or rent any personal information with anyone. We will only use the information provided for the purpose for which it was collected.

The full text of the policy is found here, en français cliquez ici.

CFUW Respectful Treatment Policy

Every person can expect to be treated respectfully in CFUW. Every member, employee, and volunteer has the responsibility to refrain from participating in behaviour that is, or could be perceived to be, disrespectful in nature.

Statement of Commitment

CFUW recognizes its responsibility to build and maintain a diverse, respectful organization where all enjoy an environment in which the dignity and self-respect of every person is valued and which is free of offensive remarks, material or behaviour.

We recognize that conflicts and disrespectful behaviour can jeopardize an individual’s dignity, self-esteem and well-being and possibly undermine our CFUW relationships, friendships and productivity.

A truly respectful organization requires the cooperation and support from each and every person in the organization. Everyone has a responsibility to set a positive example and behave in a manner which will not offend, embarrass or humiliate others, whether deliberate or unintentional.

The principle of fair and respectful treatment is a fundamental one that CFUW commits to uphold for its employees, members and those who work with us. This same commitment must come from all our members, employees, and volunteers. Together we can ensure that every individual is treated respectfully and courteously.

The procedures for respectful treatment are found here (.ppt).

CFUW Code of Ethical Behaviour

Statement of Intent

The Canadian Federation of University Women (CFUW) places the highest value on the integrity of its employees and members.

The purpose of this document is to provide a Code of Ethical conduct and procedure for CFUW stakeholders, all of whom are expected to comply. The CFUW stakeholders are the CFUW members, staff and volunteers.


CFUW members, employees and volunteers are the stakeholders of this code and the code applies to the actions of all stakeholders of the CFUW organization in all circumstances and at every level of the organization.

Any organizations or corporations that interface with CFUW will be expected to exhibit similar ethical standards, and CFUW will seek organizations and corporations of similar ethical standards with whom to interface.

Click here for the full text of the CFUW Code of Ethical Behaviour


CFUW’s vision is of a strong national organization working to ensure that all girls and women have equal opportunities and equal access to quality education within a peaceful and secure environment where their human rights are respected. Our vision includes a world where poverty is reduced, discrimination eliminated, where there are equal opportunities for leadership, employment, income, education, careers and the ability to maximize potential.

Mission Statement

CFUW will continue to enhance its role as a national, bilingual, independent organization striving to promote equality, social justice, fellowship and life-long learning for women and girls.

CFUW’s Purpose

CFUW/FCFDU is a leading national equality-seeking organization that works to advance the human rights of women and girls.

  1. Promote high standards of public education in Canada, advanced study and research by women, and sound concept of lifelong learning.
  2. Advocate for the advancement of the status of women, human rights and the common good locally, nationally and internationally.
  3. Promote cooperation, networking, support and understanding among women.
  4. Encourage and enable women to apply their knowledge and skills in leadership and decision-making in all aspects of the political, social, cultural, educational and scientific fields.

Strategic Aims

  1. Membership: Build and strengthen membership to sustain a healthy organization.
  2. Public Profile: Raise the public profile of CFUW so that our ongoing and significant contributions to Canadian society and support for education are fully recognized.
  3. Advocacy: Increase the effectiveness of CFUW’s advocacy role and extend our impact through partnerships.
  4. Education: Work to ensure that all women and girls have equal opportunities and equal access to quality education within a peaceful and secure environment where their human rights are respected.
  5. Sustainability: Build organizational capacity at the Board, committee, regional and club level to maintain CFUW’s ability to reach goals.


The detailed text of the Strategic Aims can be found here.

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